Transitioning your team to a physical workspace can seem like a daunting task. However, with the right planning, you can help to streamline the process and reduce the chances of delays.
At Don's Moving & Storage, we have helped provide numerous office relocations. This article will cover 10 things to prep for your move to your Albany NY office.
Conduct Inventory Audit
Before packing, you should conduct an audit of things that you want to take with you and those that you don't want to bring to your new space. By downsizing the inventory, you can reduce the costs of the office relocation.
Assign Move Coordinator
Clear communication is essential for any relocation. Assign someone on your team as a move coordinator who will serve as the primary person to communicate between the company and moving provider.
Develop New Floor Plan
Avoid a chaotic moving day by developing a detailed floor plan of your new office. With a blueprint in hand, you can know where to place every piece of furniture and equipment in the new office space.
Create an IT Relocation Strategy
Most businesses rely on a complex IT infrastructure. Leading up to the moving day, you should coordinate with the IT department to create a smooth transition that restores connectivity as quickly as possible.
Implement a Labeling System
Labeling can help to speed up the unpacking process. When packing your office up, you should create a color-coded labeling system that identifies which areas the boxes should be dropped at the new office location.
Encourage Desk Clearing
It's best for employees to take the responsibility of cleaning their own workspace. Providing small boxes or crates can allow you to save on labor hours when hiring office movers.
Secure New Building Permits
Buildings in Albany, NY often have strict rules and regulations for a property's loading docks, elevators, and parking. It's best to secure a time slot to prevent any delays or difficulties loading the trucks.
Remove Wall-Mounted Items
Remove all wall-mounted items like televisions, whiteboards, and art from the office's walls. Removing these items will help to protect them when movers are hauling heavy furniture or equipment.
Organize Box For First Day
Pack a designated box that you will need on the first day at your new office building. Some common things that you might need are basic stationery supplies and cleaning supplies.
Finalize Documentation
Before the moving trucks leave for the new office, you should confirm that you have documentation like utilities, insurance, and lease agreements. Being prepared with the necessary paperwork will bring peace of mind.
Request a Free Office Moving Quote Today
Work with Don's Moving & Storage for a professional office moving service. Contact us today to request a free pricing estimate and learn more about our service options.
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